Table Of Contents
SECTION 1Â Â Â Â Â Â Â Â Â INTRODUCTION
1.1 Â Â Â Â Â Â Â Â Â Â Â Â Â Â Overview
1.2 Â Â Â Â Â Â Â Â Â Â Â Â Â Â The Scope Of This Manual
1.3Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â An Employer’s Leave Of Absence Universe
1.4Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Abbreviations
1.5Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Leaves Of Absence And Time Off Standards
SECTION 2Â Â Â Â Â Â Â Â Â EMPLOYER COMPLIANCE
2.1 Â Â Â Â Â Â Â Â Â Â Â Â Â Â Identification Of Legal Obligations
2.2 Â Â Â Â Â Â Â Â Â Â Â Â Â Â Review Of Overlapping Obligations
2.3Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Applicable Laws
2.4Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Checklists
2.5Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Required Policies, Posting, And Disclosure Obligations
SECTION 3Â Â Â Â Â Â Â Â Â FEDERAL LEAVE OF ABSENCE AND TIME OFF LAWS
3.1 Â Â Â Â Â Â Â Â Â Â Â Â Â Â Overview Of Federal Laws
3.2 Â Â Â Â Â Â Â Â Â Â Â Â Â Â Federal Family And Medical Leave Act Of 1993
3.3 Â Â Â Â Â Â Â Â Â Â Â Â Â Â Military Leaves Under The Uniformed Services Employment And Reemployment Rights Act
3.4 Â Â Â Â Â Â Â Â Â Â Â Â Â Â Americans With Disabilities Act Of 1990
3.5 Â Â Â Â Â Â Â Â Â Â Â Â Â Â Jury System Improvements Act Of 1978
SECTION 4Â Â Â Â Â Â Â Â Â STATE LEAVE OF ABSENCE AND TIME OFF LAWS
4.1 Â Â Â Â Â Â Â Â Â Â Â Â Â Â Introduction To State Requirements
4.2 Â Â Â Â Â Â Â Â Â Â Â Â Â Â California Family Rights Act Of 1993
4.3Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Pregnancy-Disability Leave Law
4.4Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â New Parent Leave Act
4.5Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â California Fair Employment And Housing Act
4.6Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â California’s Reproductive Loss Leave Law
4.7Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Alcohol And Drug Rehabilitation Act
4.8Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Time Off For Jury Duty
4.9Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Time Off For Witness Duty
4.10Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Time Off For Crime Victims And Eligible Family Members
4.11Â Â Â Â Â Â Â Â Â Â Â Â Â Â Extension Of Domestic Violence Protections To Victims Of Other Crimes Or Abuse
4.12Â Â Â Â Â Â Â Â Â Â Â Â Â Â Time Off For Victims Of Sexual Assault And Stalking
4.13Â Â Â Â Â Â Â Â Â Â Â Â Â Â Employee Literacy Education Assistance Act
4.14Â Â Â Â Â Â Â Â Â Â Â Â Â Â Time Off To Visit With School Authorities Following A Child’s Suspension
4.15Â Â Â Â Â Â Â Â Â Â Â Â Â Â Family School Partnership Act
4.16Â Â Â Â Â Â Â Â Â Â Â Â Â Â Time Off For Firefighter, Law Enforcement Or Emergency Rescue Personnel
4.17Â Â Â Â Â Â Â Â Â Â Â Â Â Â Military Leaves
4.18Â Â Â Â Â Â Â Â Â Â Â Â Â Â Spousal Military Leave
4.19Â Â Â Â Â Â Â Â Â Â Â Â Â Â Time Off To Vote
4.20Â Â Â Â Â Â Â Â Â Â Â Â Â Â Workers’ Compensation Leaves
4.21Â Â Â Â Â Â Â Â Â Â Â Â Â Â California’s Bereavement Leave Law
4.22Â Â Â Â Â Â Â Â Â Â Â Â Â Â Civil Air Patrol Employment Protection Act
4.23Â Â Â Â Â Â Â Â Â Â Â Â Â Â Organ And Bone Marrow Donor Leaves
4.24Â Â Â Â Â Â Â Â Â Â Â Â Â Â Paid Family Leave
4.25              Paid Sick Leave – The Healthy Workplaces, Healthy Families Act Of 2014
4.26Â Â Â Â Â Â Â Â Â Â Â Â Â Â Kin-Care Time
4.27Â Â Â Â Â Â Â Â Â Â Â Â Â Â Local Ordinances
4.28Â Â Â Â Â Â Â Â Â Â Â Â Â Â Express And Implied Contracts
4.29Â Â Â Â Â Â Â Â Â Â Â Â Â Â Wrongful Discharge Laws
SECTION 5Â Â Â Â Â Â Â Â Â OVERLAPPING LEGAL RESPONSIBILITIES CREATED BY STATUTORY OBLIGATIONS
5.1 Â Â Â Â Â Â Â Â Â Â Â Â Â Â Identifying The Applicable Legal Obligations
5.2 Â Â Â Â Â Â Â Â Â Â Â Â Â Â Interrelationship Of Leaves Required Due To Medical Conditions
5.3Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Pregnancy-Related Disabilities
5.4Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Work-Related Disabilities
5.5Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Alcohol And Drug Rehabilitation Leaves
SECTION 6Â Â Â Â Â Â Â Â Â DISCRETIONARY LEAVES AND TIME OFF
6.1Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Leaves That Are Not Statutorily Mandated
6.2Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Personal Leave
6.3Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Paid Family Leave
SECTION 7Â Â Â Â Â Â Â Â Â EMPLOYEE NOTIFICATION RESPONSIBILITIES
7.1 Â Â Â Â Â Â Â Â Â Â Â Â Â Â Employee Notice Requirements For CFRA And FMLA Leaves
7.2 Â Â Â Â Â Â Â Â Â Â Â Â Â Â Employee’s Failure To Provide Notice
7.3 Â Â Â Â Â Â Â Â Â Â Â Â Â Â Medical Certification Requirements
7.4 Â Â Â Â Â Â Â Â Â Â Â Â Â Â Reinstatement From Medical Leaves
7.5 Â Â Â Â Â Â Â Â Â Â Â Â Â Â Periodic Status Reports From Employees On Leave
7.6 Â Â Â Â Â Â Â Â Â Â Â Â Â Â Certification That An Employee Is Unable To Return To Work
7.7 Â Â Â Â Â Â Â Â Â Â Â Â Â Â Certification For Leave Taken Because Of A Qualifying Exigency
7.8 Â Â Â Â Â Â Â Â Â Â Â Â Â Â Certification For Military Caregiver Leave
7.9 Â Â Â Â Â Â Â Â Â Â Â Â Â Â Employer Notification Rules
SECTION 8Â Â Â Â Â Â Â Â Â FMLA/CFRA POSTING, NOTIFICATION, AND RECORD-KEEPING RULES
8.1 Â Â Â Â Â Â Â Â Â Â Â Â Â Â General Obligations
8.2 Â Â Â Â Â Â Â Â Â Â Â Â Â Â Employer Notification Obligations
8.3Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Posting Requirements
8.4Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Handbook And New-Hire Statements
8.5Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â The Employee “Eligibility Notice”
8.6Â Â Â Â Â Â Â Â Â Â Â Â Â The Employee “Rights And Responsibilities Notice”
8.7Â Â Â Â Â Â Â Â Â Â Â Â Â The FMLA Leave “Designation Notice”
8.8Â Â Â Â Â Â Â Â Â Â Â Â Â Designation Of Leave
8.9Â Â Â Â Â Â Â Â Â Â Â Â Â Consequences Of Noncompliance
8.10Â Â Â Â Â Â Â Â Â Â Â Â Â Substitution Of Paid Leave
8.11Â Â Â Â Â Â Â Â Â Â Â Â Â Additional Notice Rules
8.12Â Â Â Â Â Â Â Â Â Â Â Â Â State Disability Insurance And Unemployment Insurance Notices
8.13Â Â Â Â Â Â Â Â Â Â Â Â Â Record-Keeping Rules
APPENDIX AÂ Â Â Â Â Â CERTIFICATION OF HEALTH CARE PROVIDER FOR EMPLOYEE’S SEROUS HEALTH CONDITION (U.S. DEPARTMENT OF LABOR FORM WH-380-E)
APPENDIX BÂ Â Â Â Â Â Â CERTIFICATION OF HEALTH CARE PROVIDER FOR FAMILY MEMBER’S SEROUS HEALTH CONDITION (U.S. DEPARTMENT OF LABOR FORM WH-380-F)
APPENDIX CÂ Â Â Â Â Â Â NOTICE TO EMPLOYEES OF RIGHTS UNDER FMLA — EMPLOYEE RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT (U.S. DEPARTMENT OF LABOR PUBLICATION 1420)
APPENDIX DÂ Â Â Â Â Â NOTICE OF ELIGIBILITY AND RIGHTS & RESPONSIBILITIES (U.S. DEPARTMENT OF LABOR FORM WH-381)
APPENDIX EÂ Â Â Â Â Â Â DESIGNATION NOTICE (U.S. DEPARTMENT OF LABOR FORM WH-382)
APPENDIX FÂ Â Â Â Â Â CERTIFICATION OF QUALIFYING EXIGENCY FOR MILITARY FAMILY LEAVE (U.S. DEPARTMENT OF LABOR FORM WH-384)
APPENDIX GÂ Â Â Â Â Â CERTIFICATION FOR SERIOUS INJURY OR ILLNESS OF COVERED SERVICEMEMBER FOR MILITARY FAMILY LEAVE (U.S. DEPARTMENT OF LABOR FORM WH-385)
APPENDIX HÂ Â Â Â Â Â CRD NOTICE FAMILY CARE AND MEDICAL LEAVE AND PREGNANCY DISABILITY LEAVE
APPENDIX IÂ Â Â Â Â Â CIVIL RIGHTS DEPARTMENT CERTIFICATION OF HEALTH CARE PROVIDER for California Family Rights Act (CFRA) or Family and Medical Leave Act (FMLA)
APPENDIX JÂ Â Â Â Â Â Â SAMPLE LEAVE OF ABSENCE REQUEST FORM
APPENDIX KÂ Â Â Â Â Â CALIFORNIA FAMILY RIGHTS ACT
APPENDIX LÂ Â Â Â Â Â Â CHECKLIST TO EVALUATE TIME OFF REQUEST
APPENDIX MÂ Â Â Â Â Â CRC PREGNANCY-DISABILITY LEAVE REGULATIONS
APPENDIX NÂ Â Â Â Â Â COMPARISON BETWEEN NEW FAMILY & MEDICAL LEAVE (FMLA) & CALIFORNIA FAMILY RIGHTS ACT (CFRA) REGULATIONS
APPENDIX OÂ Â Â Â Â Â LABOR COMMISSIONER’S OFFICE VICTIMS OF DOMESTIC VIOLENCE, SEXUAL ASSAULT, AND STALKING NOTICE
APPENDIX PÂ Â Â Â Â Â Â EXPANDED FAMILY AND MEDICAL LEAVE IN CALIFORNIA
APPENDIX QÂ Â Â Â Â Â Â CASE TABLE
