Table Of Contents

PREFACE

CHAPTER 1          INTRODUCTION

1.1                GENERAL SCOPE

1.2                ADVANTAGES AND DISADVANTAGES OF HANDBOOKS

1.3                FORMAT AND STYLE OF HANDBOOKS

1.4                ESSENTIAL PERSONNEL POLICIES

1.5                USE OF DISCLAIMERS

1.6                REVIEW BY LEGAL COUNSEL

1.7                ABBREVIATIONS AND LEGAL CITATIONS

CHAPTER 2          STATE AND FEDERAL REQUIREMENTS

2.1                OVERVIEW

2.2                APPLICABLE LABOR RELATIONS LAWS

2.3                RELATIONSHIP OF OTHER LAWS

CHAPTER 3          HANDBOOK AND POLICIES CHECKLISTS

3.1                SCOPE OF CHAPTER

3.2                SUBJECT CHECKLIST

3.3                LEGAL CHECKLIST

3.4                CHECKLIST ON FORMAT AND STYLE

CHAPTER 4           EMPLOYEE CLASSIFICATIONS

4.1                GENERALLY

4.2                COMMON CLASSIFICATIONS

4.3                ADDITIONAL CLASSIFICATIONS

4.4                PROBATIONARY AND INTRODUCTORY EMPLOYEES

4.5                PERMANENT EMPLOYEES

4.6                REGULAR EMPLOYEES

4.7                FULL-TIME EMPLOYEES

4.8                PART-TIME EMPLOYEES

4.9                TEMPORARY EMPLOYEES

4.10               PER-DIEM (“NON-BENEFIT”) EMPLOYEES

4.11               SEASONAL EMPLOYEES

4.12               ON-CALL (“STANDBY”) EMPLOYEES

4.13               EXEMPT AND NONEXEMPT EMPLOYEES

4.14               ANNIVERSARY DATES

4.15               BENEFIT CONSIDERATIONS

CHAPTER 5          COMPENSATION AND PAYROLL PRACTICES

5.1                GENERALLY

5.2                EXEMPT AND NONEXEMPT CLASSIFICATIONS

5.3                OVERTIME POLICIES

5.4                TIMEKEEPING PRACTICES

5.5                OFFICE AND WORK SCHEDULES

5.6                MEAL AND REST PERIODS

5.7                ATTENDANCE AT LECTURES, MEETINGS, AND TRAINING PROGRAMS

5.8                REPORTING-TIME PAY (SHOW-UP PAY)

5.9                MEAL, LODGING, AND TIP CREDITS

5.10               UNIFORMS, TOOLS, EQUIPMENT, AND EXPENSES

5.11               COMPENSATORY TIME OFF PRACTICES

5.12               SHIFT AND WEEKEND DIFFERENTIALS

5.13               EMPLOYEES PAID COMMISSIONS

5.14               PIECEWORKERS

5.15               WAGE AND SALARY REVIEWS

5.16               PAYROLL DEDUCTIONS

5.17               ADVANCES

5.18               DEPOSITS

5.19               GRATUITIES

5.20               WAGE GARNISHMENTS

5.21               PAYROLL PERIODS

5.22               PAYDAYS

5.23               SALARY BASIS POLICY

5.24               SEVERANCE PAY AND PAY IN LIEU OF NOTICE

5.25               PAY SCALES AND EQUAL PAY POLICIES

CHAPTER 6          EMPLOYEE BENEFITS

6.1                INTRODUCTION

6.2                ERISA AND OTHER BENEFIT LAWS

6.3                DRAFTING CONSIDERATIONS

6.4                SPECIFIC TYPES OF DISCRETIONARY BENEFITS

6.5                LEGISLATED BENEFITS

6.6                COBRA – HEALTH INSURANCE CONTINUATION RULES

CHAPTER 7          LEAVES OF ABSENCE

7.1                INTRODUCTION

7.2                PERSONAL LEAVES OF ABSENCE

7.3                MEDICAL LEAVES OF ABSENCE

7.4                NON-MEDICAL LEAVE AND TIME OFF PROTECTIONS

7.5                FAMILY AND MEDICAL LEAVES

7.6                CALIFORNIA’S PAID FAMILY LEAVE LAW

7.7                ALCOHOL AND DRUG REHABILITATION LEAVES

7.8                SPOUSAL MILITARY LEAVES

7.9                ADDITIONAL LEAVES OF ABSENCE CONSIDERATIONS

CHAPTER 8          PERFORMANCE, DISCIPLINE, AND GRIEVANCES

8.1                GENERALLY

8.2                STANDARDS OF PERFORMANCE AND CONDUCT

8.3                SAMPLES OF COMPANY RULES

8.4                PROGRESSIVE DISCIPLINE

8.5                DOCUMENTATION OF DISCIPLINARY ACTION

8.6                PERFORMANCE EVALUATION SYSTEMS

8.7                SECOND-TIER REVIEWS

8.8                GRIEVANCE AND OTHER DISPUTE RESOLUTION PROCEDURES

8.9                EXIT INTERVIEWS

8.10              INSPECTION OF PERSONNEL FILES

8.11              JOB REFERENCES

8.12              NOTICE OF RESIGNATION POLICIES

CHAPTER 9          LAYOFF AND STAFF REDUCTION POLICIES

9.1                INTRODUCTION

9.2                FORMAL VS. INFORMAL POLICIES

9.3                DEFINITION OF LAYOFF

9.4                CIRCUMSTANCES THAT GIVE RISE TO LAYOFFS

9.5                JOB PRESERVATION FACTORS

9.6                BENEFIT ISSUES

9.7                WORKER ADJUSTMENT AND RETRAINING NOTIFICATION ACT

9.8               ADDITIONAL CONSIDERATIONS

CHAPTER 10        SAFETY, EFFICIENCY, AND SUBSTANCE ABUSE

10.1              INTRODUCTION

10.2              THE PROHIBITION OF SUBSTANCE ABUSE

10.3              DRUG-FREE WORKPLACE ACT OF 1988

10.4              DEFENSE CONTRACTORS

10.5              DEPARTMENT OF TRANSPORTATION REGULATIONS

10.6              OTHER FEDERAL REGULATIONS

10.7              CALIFORNIA DRUG-FREE WORKPLACE ACT OF 1990

10.8              DRAFTING CONSIDERATIONS REGARDING DRUG AND ALCOHOL POLICIES

10.9              IMPLICATIONS OF DISABILITY DISCRIMINATION LAWS

10.10            SMOKING IN THE WORKPLACE

CHAPTER 11        SAMPLE PERSONNEL POLICIES

11.1              OVERVIEW

11.2              INTRODUCTORY AND GENERAL INFORMATION POLICIES

11.3              EMPLOYEE ACKNOWLEDGEMENT FORMS

11.4              EMPLOYEE CLASSIFICATIONS

11.5              ORIENTATION, TRANSFER, AND PROMOTION POLICIES

11.6              PAYROLL, SCHEDULING, AND OVERTIME PRACTICES

11.7              BENEFITS

11.8              LEAVE OF ABSENCE POLICIES

11.9              PERFORMANCE, DISCIPLINE, AND GRIEVANCE POLICIES

11.10             LAYOFF POLICIES

11.11             SAFETY, HEALTH, AND SUBSTANCE ABUSE POLICIES

CASE TABLE

SUBJECT INDEX